Digital transformation has been an ongoing process for many years, if not decades. Companies have been trying to keep up with new technology and changing customer expectations by integrating digital technology into all aspects of their business, and that includes project management.
With more than 70% of enterprise transformations ultimately failing, it’s critical for you to implement tools and strategies that keep your company within the 30% that succeed. The Amigo Platform can provide your project managers with clarity, organization, and connectivity throughout all aspects of your digital transformation.
Plus, you’ll be able to implement on time, stay within your budget, and deliver all the value your leadership is expecting as well.
Curate and Disseminate
A major reason why most digital transformation efforts on an enterprise basis fail is that it’s challenging to ensure all paper documents and related information is accessible to everyone who needs it when they need it.
A software product can help companies determine what information to keep in digital format (curation) and how to ensure its availability to the pertinent employees when they need to access it (dissemination). When everyone has the same access to the same information, it levels the playing field and makes projects run more smoothly and quickly.
When everyone is on the same page throughout the project, it has a better chance of success. A PMO platform can help your project manager and their team define, execute, and implement your company’s objectives and key results (OKRs) to ensure everyone involved in the project keeps their eyes on the prize.
This alignment is critical for staying the course when your digital transformation hits a rough patch (and it will hit some rough patches). Your goals stay at the forefront of everyone’s minds throughout the entire project, keeping your delivery focused and on target.
OKR alignment is important for another reason in project management. If people are not aware of the project’s relevance to the organization’s OKRs, they may not understand its priority.
They may not give their tasks the required attention and instead are preoccupied with other goals that they think are of higher importance. Or maybe they’re focused on a pet project instead because everyone has their own priorities if there’s nothing keeping them aligned on yours.
Develop a Roadmap
Once you establish your OKRs and everyone has access to the resources and information they need throughout the project, your PM can begin developing a roadmap that will get it from point A to point B as quickly as possible without sacrificing quality.
PMO software allows you to meticulously plot out every step of the project so that nothing is skipped and no one gets off track. If a step is not fully completed, no one moves on to the next one until it is finished.
This ensures that one part of the organization isn’t waiting on other parts to catch up, which can foster resentment among team members. Resentment is deadly to projects, so keeping everyone together and working toward the same goal is vital to their success.
The roadmap allows project managers to break down large ones into manageable chunks so that every piece of the puzzle is completed on the way to the end deliverable. If those chunks prove to be too large, they can be broken down even further as the project moves along.
Sometimes, you don’t know what you need until you’re in the middle of the project and you need a roadmap that can be edited to put teams on the path to success. You don’t want one early miscalculation to cause the entire project to tank and the right software can help you adjust on the fly.
Track and Report
You can’t measure what you don’t track, and if you’re not tracking project data and progress, you’re failing your team. It might be delivered on time, but is it within the budget? Was it completed as efficiently as possible?
Are there steps that could be eliminated on the next one that would allow you to deliver the final product more quickly? These are all questions you should be able to answer both during the project and after by analyzing data from your tracking software.
In addition to analyzing the project on a macro level, you’ll also want to look at each department involved in it individually to determine if there are places within the organization that can improve its processes.
If you aren’t tracking each role, it can be easy for one to not lift their load and allow another role to take on more heavy lifting than is appropriate. But, if you’re on top of the data, you’ll be able to spot weaknesses and shore them up before they sabotage the entire project.
Keep It Visual
While you’ll want to track as much data as possible to make sure your project is delivered on time and with the value your customers expect, you’ll also want to present a high-level visual tracking component to your team so they can always see how it is progressing.
Status and progress bars are excellent for this purpose so that everyone involved in the project can see where a specific step or the full project stands at a glance. They can easily identify outliers and execute a remedy to move them into line. Without this overview, tasks can get lost, which can be devastating to the overall project by derailing the path toward completion.
The key to successful project management during a digital transformation is clarity for everyone involved. They don’t necessarily need to know the nitty gritty of the data like your project manager will, but they do need to be able to see where they are in their tasks relative to where everyone else is. This isn’t a competition, but it does foster an environment where everyone is pulling their weight to get the final deliverable out the door.
Your digital transformation isn’t doomed to failure, especially if you know how to keep your projects on track and aligned throughout the entire process. Software can help your organization streamline the project management process and keep it within your budget at the same time.