Planning to move your business to another location? No matter if your business is small or a large one, shifting it to a new space can be a chaotic and complicated task. However, with the right checklist as suggested by the local moving companies in the network of iMoving.com, you can easily shift and also reduce the impact on the transition of the office. This article will walk you through some effective tips for relocating the company to a new office space.
Determine the budget
Preparing the budget for real estate requirements plays a vital factor in shortlisting the options for new office space. In addition to the purchase price or rent of the new space, you should consider reserving a major part of the determined budget for extra expenses. These expenses might include maintenance costs, moving charges, utility bills, insurance prices, renovation costs, etc. It is recommended to prepare the budget months or weeks before relocating the business.
Assess both buying and leasing options
Now that you are done with determining the budget, it’s time for you to assess whether it is feasible to lease or purchase a new office building for continuing the business. It is the most vital decision that you should take before starting the search for different locations. Several factors contribute to this particular decision. In case you have just started running a business that is growing quickly but has an uncertain future then it is better to consider leasing the new office space. Whereas, purchasing is a decent option for the businesses working for several years in the industry and that too with a large number of employees.
Find a new office space
The first thing you need to consider when thinking of relocating your business is finding a new office space. Get your HR department on the board and work with it to find the appropriate location for the business. In case your team is finding it difficult to search for new office space it is advisable to contact a professional real estate agent. It is to be noted that the location of the office can make or break your business. Therefore, do consider all the factors that can affect the business carefully and then only update the agency with your requirements accordingly. Real estate agents are experts in finding the ideal business location.
Communicate with employees
Many people during the chaotic moving process, forget to inform about the office relocation to the employees which in last make them feel left out, and thus, they don’t feel the need of contributing to the business transition. To avoid such a situation, it is better to communicate the business moving plans with them ahead of the transition.
It is best to make a relocation policy and make it a part of your employee induction program.
Prepare a plan for shifting technical equipment
Moving technical equipment is the most difficult task when shifting the business. It is recommended to work with a professional IT team to prepare the plan for moving such equipment. They are well aware of what technical equipment is required, what to purge out, and how to move them. Your business might need more technical equipment at the new office. Therefore, do prepare the inventory list, order the equipment, and get them installed once you rent or lease the space.
Work with professional relocators
Commercial relocation is much more complicated than relocating a home. From office desks, and conference room tables, to large technical equipment, hiring professional relocators can help you move all office belongings safely and securely. Before you hire any particular moving company, it is always better to get the moving quotes from three to four companies. In addition to this, check if the movers are experienced in carrying commercial transition and also the company must be licensed and insured. Don’t fall for the cheap relocation company as it can cost you your expensive office possessions.
After the relocation
The work is not done yet as you need to attend to more pressing issues now. Ponce you have relocated to the new facility, it is important to ensure that everything becomes organized as soon as possible. This includes your office belongings as well as your employees. Do not ignore the needs of your staff as even after willing to relocate to the new location, they need enough support and motivation to stick to their initial choice.
To ensure that the post-relocation requirements and efficiently met, you must:
- Make a timeline for all the necessary tasks post-relocation
- Create a checklist of all the important to-do things
- Keep a check on your employees’ progress and attend to their needs.
- Make sure that your clients are updated on the change. Give them a call or drop an email seeking acknowledgment.
- Throw a small success party to celebrate the efforts of the team for the project
- Kickstart your office operations as soon as possible
Stay in charge of the process
While you take care of the employees and make them feel valued, do not let your authority wear off. Always stay in charge of the processes and make the employees feel that they are being watched. You must constantly evaluate the role of each employee in the process to ensure that you have significant data to assess the dedication and loyalty of those working in your office.
Wrapping up it all!
Relocation is a tough process but collectively you and your employees can make it easier.
When thinking of moving your current business to another location, it is always advisable to prepare an ideal plan. No matter whatever the reason for moving the business is, you should consider all the location factors that can affect the future of your business. From determining the budget and assessing the rental or buying options to communicating with your employees and preparing a plan to move office equipment, start working on everything ahead of the move.
You will have new opportunities to crack and better roles to play. Make sure you leverage whatever chance you get to make the best out of the relocation project.