Selecting a reliable office phone framework depends on the size of your business and its operations. The number of in-house employees vs. employees working elsewhere also plays a role in what you’ll need. Naturally, the scope of your business may require that you invest in compatible setups and advanced solutions to stay connected. Understanding what your business needs to stay connected becomes easier to accomplish when you know your options.
Choosing an office phone system is not as complex as it seems. The common denominator across all businesses is the need to boost communication across teams, networks, and important affiliates. Once you’ve established the best way to do that for your organization, you can decide how to go about implementing the correct phone setup and relevant features. You may even find that choosing the best solution is also the most cost-effective solution.
Below, we’ll discuss the different phone systems and features you’ll want to consider in your search for the perfect connectivity setup for your business. Additionally, we’ll cover four tips to keep in mind when considering which phone systems and applicable features to go with. Every business requires something different; read on to see which office phone systems will meet the needs of your unique business.
1. Foster team-to-team connection with advanced office phone systems
For the most efficient communication, your business needs to foster team-to-team connection. Not only will this allow for business growth, but it will also make working remotely more efficient. Look for phone systems with built-in integrations of team communication features, such as sharing capabilities, video calls, and chat functions.
No matter where you are located, you can stay connected to others on your team and any other teams that represent the company. With the capability of staying connected anywhere and at any time, you can get more done, meet client and customer expectations, and reach your business goals faster. Fostering team connection is also the indirect result of covering all the other essentials that make managing your phone system feasible and consistent.
You want to factor in how important factors like ease of use, total cost, and customer support features are to business communication. You also want to consider how compatible new system features are with the tools that are being used to communicate with team members at your business. With all aspects working together, you’ll increase the fluidity of team communication across your business.
2. Opt for cloud-based phone systems
For businesses needing to stay connected across multiple areas, opt for cloud-based phone systems to accommodate as many employees as necessary. Cloud-based solutions and internet calling will streamline your business communication across teams and will save you money on what you pay to maintain this open connection. You won’t need to accommodate the upkeep and the costs associated with the server maintenance and use of in-house equipment.
With a cloud-based phone system, your business is supported with the most advanced security measures, so your business stays safe and secure without the inflexibilities of traditional phone systems. You’ll also be able to share files and have email continuity services, archiving services, and server solutions for web apps in the Cloud with cloud-based office phone systems. Keep in mind that you can even select office phone systems that incorporate features to make cloud-based connectivity even more efficient. Some of the features to keep an eye out for include video calling platforms for meetings and other collaborations, processors for completing, sending, and sharing documents, and other ready-to-use services.
3. Stay connected using a single server
Just because you need an on-premises system does not mean you have to put up with the excessive wiring and outdated equipment of traditional office phone systems. All you really need is somewhere to put a single server. Choose a premise-based system if you have in-house employees, are a small but growing business, or use in-house IT departments to monitor your security. You’ll reduce your monthly spending costs by controlling overhead costs with the use of advanced features, and you’ll secure proprietary data as safely as possible by limiting accessibility to the on-site location.
Don’t forget about the importance of advanced security features
Single-server connectivity is a serious consideration for data-harboring businesses, prioritizing security before anything else. With premise-based solutions, you can include the office phone systems with the security features you need to protect your business at all costs. Premise-based phone systems include end-to-end networking solutions and wireless products intended to manage and conduct daily operations while maintaining the safety of your business. Similarly, cloud-based solutions allow you to ensure your service is backed up so you don’t lose work and essential data.
4. Choose the system with the features you need the most
Your office phone systems will only be as efficient for communication as the features you incorporate to go with them. Choose the phone system features that meet your need for connectivity by selecting the phone system that can accommodate your business needs. Some features to consider implementing into your system include call routing, call recording, mobile apps, extensions, and text messaging.
Get the features that best accommodate your employees
Staying connected via office phone systems is a lot easier when you have the accommodations that you need to contact your team members in different ways. When considering features, make sure that they match the personalities and ages of employees at your organization. For example, integrating mobile apps may be more applicable for younger than for older employees accustomed to office phone systems with older features like email continuity and call forwarding.
Keep your business connectivity thriving with the right setup
Whether your goals are to ensure that your services are backed up in the cloud to prevent lost work or to increase cooperation and communication across various teams and departments, there are office phone systems available to meet your unique business needs. Reach out to an advanced office phone systems provider and get started with the setup that will allow your business connectivity to thrive.